Resignation Letters Examples - How to Write a Resignation Letter with Template and Sample

Resignation letters are letters which are aimed at informing the company about your resignation from that company or the employer. A resignation letter should state the reasons which have resulted in the resignation. These letters should be formal as they are generally directed towards your employer or the organization.

Resignation letters can be of the following types:
  • Retirement resignation letter
  • Job resignation letter
  • Resignation letter to principal
  • Nursing resignation letter

There are a few points which have to be taken care of before framing your resignation letter. They are:
  1. The letter must be to the point and brief. It should look like a professional document that is written in a neutral tone.
  2. It must include the effective date of resigning and also mention the last working date.
  3. The main body of the letter must consist of the reasons because of which you wish to resign.
  4. The letter must state the thanking lines for whatever opportunities the organization has provided.
  5. One has to be careful about not passing any rude remarks or unprofessional statements in the letter.

If there is a particular complaint that you have, it should be written in a polite yet forceful manner.

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Professional Resignation Letter

December 1, 2010
Ms. Mary Arthur
Human Resources Officer
London Hospital
Waterloo Road
London, SE3 8WA
Dear Madam;
I write this letter to officially tender my resignation effective August 1, 2010. My mother has fallen terribly ill and I have decided to leave my job to be able to take care of her full-time.
It is hard for me to leave my job which I truly love but as a nurse, I am the only child in the family capable of giving medical care to my mother. As I leave your hospital, let me express my deepest gratitude for the wonderful training I have had here. I thank you for the opportunity to be your Head Nurse. It was a valuable learning experience – it has taught me how to be strong amid all the challenges and problems while never forgetting to be humble and caring.
Thank you for making me a better nurse. I hope for your kind consideration on this matter.

Sincerely,
Mary Hall

Simple Resignation Letter

October 8, 2010
Mr. Rick Whitty
Human Resources Officer
Best Company
London, SW7 4AZ
Dear Sir,
I regret to inform you that I am officially resigning from my post as Media Relations Officer of Best Company effective on December 10, 2010.
This is a difficult decision to make on my part. This is the most satisfying job I have had in my career and I am sad to leave it. However, my obstetrician has diagnosed me to have a complicated pregnancy since it is my first baby and has recommended bed rest for my entire pregnancy. I have also decided to breastfeed my baby and be a full-time mother.
I will make sure that everything is in order before I leave my office. I will be more than willing to thoroughly brief the person to replace me about the status and intricacies of my job.
Thank you and I hope for your continued success.

Yours truly,
Fiona Thompson

Simple Resignation Letter Format

September 10, 2010
Mr. Nick Purcell
President
Loyal Bank, Inc.
Glasgow, Glasgow, G16 7ER
Dear Sir:
I am writing to inform you of my official resignation from my position as an accountant of Loyal Bank, Inc. This resignation is effective on October 28, 2009. I apologize for the unexpected decision and I hope there is ample time to find a suitable replacement.
I have had a fruitful six years working in the company. The company’s challenging work atmosphere has taught me to always aim for excellence. The company has also given me the chance to attend trainings that have enhanced my skills. However, I have been recently diagnosed with lung cancer and need to undergo continuous treatment. My physician has also adviced me to move to a more rural location which would help ease my breathing problems. Rest assured that I will undertake the necessary steps for the efficient transitioning of my responsibilities.

Thank you.
Sincerely Yours,
Jane Stiles

Example of Resignation Letter

September 25, 2010
Mr. Alexander Foskett
CEO
UK Marketing Group
Saffron Walden
Essex, CB12 3
Dear Sir:
As per company policy, I hereby officially tender to your office my resignation from the position of sales representative of your company. I have already tendered my resignation letter to my immediate supervisor as also required by the company.
I am aware of the procedure I need to follow before I am able to leave my post at the company. I will be available to undertake these steps at your convenient time. I have also been given official documents required for resignation. These have already been signed and are ready for submission as soon as needed.
I have enclosed with this letter the company files that need to be turned over. Please inform me if there are other requirements I have failed to accomplish. You may contact me at 01799 641 449 if you have any queries.

Thank you for a wonderful job experience with your company.
Sincerely,
Mr. Paul Richards

Resignation Letter Template

To,
Name [name of the recipient]
Designation [designation in which the recipient is working]
Organization [the department in which the recipient is working and the name of the organization from which the sender is resigning]
Date [date on which the letter is being drafted]
Subject [mention the precise subject or reason for writing the letter]
Respected Sir/ Madam [appropriate salutation]
1st paragraph: [In the first paragraph mention your name, designation, employee id and department in which you are working. Do mention the reason for writing the letter, that is you are resigning]
2nd paragraph: [In the 2nd paragraph mention the reason for resigning. You can also mention the date of joining and your experience of working in the organization]
3rd paragraph: [In the 3rd paragraph convey your regards and mention that if you get an opportunity you would work in the organization again]

Yours sincerely,
Name [name of the sender]
Designation [designation of the sender]

Resignation Letter Sample

May 10, 2010
Dr. Stephen Wilson
Director
Newport Hospital
Essex, CB41 3QW
Dear Sir:
I have been happily working as a nurse at the emergency unit of this hospital for fifteen years. However, I sadly inform you that I will be tendering my resignation effective a month from now.
I have long been seeking for additional education and training to advance my knowledge in the medical profession and the good opportunity to do so arrived this year. I have been accepted through a scholarship program to study in a prestigious university in the United States of America, thus the need to resign from my position.
I have enclosed the medical records and other pertinent documents of patients I am attending to. I can also gladly orient my replacement about the status of my patients if I am still available at your request.
Thank you. I pray for your continued success.
Sincerely

Josephine Chapman
———-

Best Resignation Letter

August 9, 2010
Prof. Charles Wales
Dean
Glasgow College
Glasgow, G15 3NJ
Dear Sir,
I began my teaching career in this school ten years ago and through all those years, I have learned the fundamentals of effective teaching in practice. I am sure these lessons will be useful for me not only as a teacher inside the classroom but also as a responsible person. I cannot express my gratitude enough for all these.
Sadly, an unfortunate circumstance that is hindering me from performing my duties satisfactorily. I have already exhausted all means to resolve the problem but to no avail. Thus, I need to tender my resignation from this university effective as soon as possible. Rest assured that this has nothing to do with the school management or my fellow teachers.
Attached is a list of items and equipment assigned to me that I have already turned over. Please feel free to contact me if you have any more queries.
Thank you.
Sincerely,
Joy Blackstone

Resignation Letter Format

October 6, 2010
Human Resources Officer
McGrow Foods, Inc.
London
Dear Sir/Madam:
I hereby officially tender my resignation from the position of manager at the London Branch. I have decided to resign due to personal reasons which have nothing to do with the company management or its employees. I would like to express my deepest gratitude for the opportunities that have taught me valuable lessons about the profession. My stay in the company was enlightening and have helped me fully understand my work. I will treasure the valuable lessons your company has taught me as I continue my journey in life. But after much thought, I would like to advance my career in a way that is not provided for in the company.
As stated in our contract, my resignation is effective after thirty days to allow for my proper clearance.
Thank you. It was a pleasure working for the company.

Wishing you all the best,
Pamela Acton

Job Resignation Letter

From,
Mr Richard Boyle,
Sales manager,
INDE mall,
Glamorgan
To,
Mr Jonathan,
Head of sales department,
INDE mall,
Glamorgan
Dear Sir,
I, Mr Richard Boyle, the manager of the sales department of the INDE mall, am writing this letter as the resignation from the current post of the sales manager. This news might not come as a shock to the sales department, since the step has been intimated in prior to the sales department people in the prior confrontations.
As told earlier, there are certain personal commitments which I need to fulfil for my family. This will require an absence from my working arena and hence the resulting step has come into existence. I would like to express one thing that the entire department, irrespective of the seniors and the juniors, have been very co-operative with me for over the years and I could not have asked for a better team to work with. I wish that the mall scales new heights in the coming future. This is Richard Boyle signing off.

Yours faithfully,
Mr Richard Boyle

Formal Resignation Letter Template

From,
Mr Collins,
Marketing manager,
OYB firm
To,
Ms Stephanie,
Head of marketing department,
OYB firm
Dear Madam,
I, Mr Collins, the manager of the marketing department of the OYB firm, am writing this letter to render resignation from the post of the marketing manager. The job has been very demanding and I reckon that I have not been able to discharge my services in the way I was expected to do so. And hence it will be much better for the OYB firm for me to step down from the post of the manager of the marketing department.
I tried to give my best after the last altercation provided by my seniors but the organization is expecting much more than what I can provide to it and hence I do not fit into the context. I hope that my resignation shall be approved at the earliest and the payment de for the services which I have offered shall be tendered to me in the coming days, without any hindrance.

Yours faithfully,
Mr Collins

Simple Resignation Letter Sample

Date: 29 Mar. 11
From,
Mr Julian Smith,
Junior sales manager,
PICK UP shopping complex
To,
Mrs Smithsonian,
Sales manager,
PICK UP shopping complex
Dear Mrs Smithsonian,
I, Mr Julian Smith, the person holding the post of the junior sales manager in the PICK UP shopping complex, am writing this letter to make you aware of the fact that I am resigning from the post of the junior manager. In order to reach out for the personal commitments, it has become necessary for me to sacrifice for the job of the junior manager in the sales department of the PICK UP shopping complex.
There are certain things which I would like to make it clear before resigning from my post. I have completed all the obligations vested on me before resigning from the post of the junior manager. I hope that the organization shall not deduct any remuneration for my resignation given on an untimely basis. Please accept my resignation application from the post of the junior manager of the PICK UP shopping complex at the earliest.

Yours sincerely,
Mr Julian Smith

Formal Resignation Letter Sample

From,
Ms Scarlet,
Sub editor,
BBC Media
To,
Mr Jonathan,
Head of department,
BBC Media
Dear Mr Jonathan,
This letter has been drafted to make you aware of the fact that I am resigning from the post of the sub editor. The news might come as a shock; but consider the context in which the resignation is being made to you. The last annual meet of the organization saw the announcement of me being promoted to the post of the editor from the post of the sub editor.
The promotion letter has reached to me and hence this letter considering the application for the resignation from the post of the sub editor has been put into effect. I wish that the resignation application from the post of the sub editor, put forward by me, is accepted at the earliest so that I am able to acquire the new post and shoulder the responsibilities which the organization has entrusted to me. I hope for a quick and favourable response.

Yours sincerely,
Mr Jonathan

Official Letter of Resignation

Mr. John Evans
Cable & Wireless Limited
Liberty House
88 Hammersmith Road
London W14 8UD
September 10, 2011
Mr. Steve Ascot
Director
Cable & Wireless Limited
Liberty House
88 Hammersmith Road
London W14 8UD
Dear Mr. Ascot,
Please accept my resignation as the Manager of your esteemed company. I have worked with Cable &
Wireless Limited for almost the entire span of my career life.
The challenges were high but with a
wonderful team with you at the helm, nothing is unreachabl e for us. It is indeed my pleasure to be a
part of an organization where personal strength of each employee is valued and given limitless exposure
for advancement.
It is with a heavy heart then that I am leaving all this behind. As I’ve told you in our la
st management
committee meeting, I am obliged to handle the reign of our family corporation with the demise of my
cousin.
I will stay in contact with you and my colleagues through my email
more success in the future.
Sincerely,
John Evans

Sample Professional Resignation Letter

Mr. Michael Bell
Fortune Motors Corporation
10 Crutched Friars
London EC3N 2PH
September 10, 2011
Mr. Allen Putnam
Chairman
Fortune Motors Corporation
10 Crutched Friars
London EC3N 2PH
Dear Mr. Putnam,
As I have announc ed during the Board Meeting with the presence of majority of the members of the
board last August 25, 2011, I am relinquishing my post as Director of Fortune Motors Corporation. This
letter serves as my official notice of resignation effective October 10, 2011.
I am accepting the offer of Grand Motors International to spearhead their Asia Pacific branch which will
commence operation by the first quarter of 2012. This is an opportunity that any man in my position will
not forego. Just as I have related to you, I owe much to your organization what skills and leadership I am
bringing with me in this new endeavor.
I will make sure to get in touch with you and the rest as soon as I am settled in my foreign assignment.

Meantime, I can still be reached in my contact number 020 8432 9956.
More power to Fortune Motors Corporation.
Sincerely,
Michael Bell

Resignation Letter Template Word

To,
Name [name of the recipient]
Designation [designation in which the recipient is working]
Organization [the department in which the recipient is working and the name of the organization from which the sender is resigning]
Date [date on which the letter is being drafted]
Subject [mention the precise subject or reason for writing the letter]
Respected Sir/ Madam [appropriate salutation]
1st paragraph: [In the first paragraph mention your name, designation, employee id and department in which you are working. Do mention the reason for writing the letter, that is you are resigning]
2nd paragraph: [In the 2nd paragraph mention the reason for resigning. You can also mention the date of joining and your experience of working in the organization]
3rd paragraph: [In the 3rd paragraph convey your regards and mention that if you get an opportunity you would work in the organization again]

Yours sincerely,
Name [name of the sender]
Designation [designation of the sender]

Draft Resignation Letter

To,
Harry Brown
Operations Manager
Genesis Limited
Techno Polis Building
23 Real Hard Road
London 5678
United Kingdom
Subject: Letter for withdrawing resignation
Respected Sir,
This letter is to inform you that I would like to withdraw my resignation that I had had applied for on 10th of December 2011.
I had applied for resignation because my father who stays in a different city had a heart attack. As he stays alone, I thought it would be better if I stay with him and take up a job in my native city. But, he has decided to move to this city for treatment. I also realized that leaving this organization at this stage would affect my career negatively.
I hope you understand the situation under which I had to resign and you would accept my resignation withdrawal letter and allow me to continue my services.

Thanking you,
Lenny Luke
Customer Service Executive
Genesis Limited

Notice of Resignation

To,
Lindy Pink
HR Manager
Tech Logic Developers
12 Mind Space Colony,
Leeds, United Kingdom
Dated: 15th November 2011
Subject: Letter of resignation with notice period
Dear Miss. Pink,
This letter is to inform you that I, Roger Moore employee id 3456 working in the designation of Software Analyst would like to resign from my services on 25th December 2011. I would like to serve a notice period of one month before my resignation effective from today.
The reason for my resignation is that I want to pursue higher studies. I have realized that it is high time that I should complete my masters and I want to pursue it with a full time degree. As a result I would not continue my services while pursuing my masters.
I regret that I have to take this decision. I have learnt professionally from this organization and if given an opportunity would love to rejoin in future.

Thanking you,
Roger Moore
Software Analyst

Formal Resignation Letter

Ms. Martha Smith
Explore International Ltd
5 Union Terrace
Bury Old Road
Manchester M7 4ZH
September 10, 2011
Mr. Herman Newmark
General Manager
Explore International Ltd
5 Union Terrace
Bury Old Road
Manchester M7 4ZH
Dear Mr. Newmark,
Please accept this letter as my one month notice of resignation. My last day of work will be October 10,
2011.
My stay at Explore International Ltd gave me tremendous opportunities for growth and advancement.
However, the sudden medical cond ition of my mother prompted me to tender this resignation. Being
her only daughter, I deemed it proper that I give my full attention in caring for her as she nears the final
years of her life.
I will turn over all my current projects as well as all my ass
ignments to whomever you assign for my
current post. Please feel free to contact me at my home phone number 0161 740 9945 for any

assistance I could provide for the smooth transition.
Sincerely,
Martha Smith 

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