Thank You Letter Examples and Tips How to Write

After we send our application to the company, if we fulfill the basic requirement, usually the company will invite us to an interview. The company can make a call or send you a message through e-mail, chat massage or even short service message or SMS. However, is it necessary for us to reply the message? Of course you have to because the company needs your confirmation whether you will come or not.

You know, it depends on the company. Some of them my give you informal invitation and some of them sending you formal interview invitation letter. Let learn to reply an interview invitation letter in formal way. The way you reply will also show your attitude. Make it as good as your application. So, let see some tips to write a thank you letter for interview invitation letter.

How to Write a Thank Letter?

In writing a thank you letter and confirmation, you need to keep the letter brief. Do not write waste words just to say your thanks. Tell the company that you feel so grateful and express your thanks for the interview invitation. You can restate the details of the interview schedule. Sometimes, it can be change or there is a mistake. Though, the schedule is correct, the company will reply your letter as well. Let see the structure of your thank you letter in this below:
  • Use a formal greeting and salutation such as Dear Mr./MS or even Hiring Manager. However, usually in the invitation there will be a name in last part of the letter.
  • Say thank to the hiring manager or the recruiter about the interview invitation. Tell them that you are accepting the invitation.
  • One more, you can mention the schedule of interview to confirm. It is about the date, time, interviewer or even location.
  • You can ask for alternative time and date if you have a scheduling conflict. It is okay. Just try.
  • Write a good and formal salutation to close the letter like Sincerely, Regards, Yours, etc.
  • It is important to mention you full name, phone number, and even your email address.
Overall, it is similar when you want to make a cover letter. You need to use a formal format, good type writing including your grammar and diction. Of course you can search a template for the thank you letter. But, are you sure if the format is correct? Well, let see this following example of thank you letter examples for replying an interview invitation letter:
Anna Stone
December 12, 2013
Mr. Tommy Jr.
Director of Personnel
ABC Corporation
123 Aiden Street
Color View, NV 12333

Dear Mr. Tommy Jr.:
Thank you for the opportunity to interview with you on Friday, December 17th at the University of Virginia’s University Career Services. The management trainee position at EFG Corporation we discussed is of great interest to me and I am confident I could fulfill the exciting responsibilities required of the person in this position.
I was particularly impressed to learn more about the various phases of the management training program. As we discussed, I have had numerous leadership position at the University of Virginia which have prepared me to meet the supervisory challenges and demands your program presents. In addition, my double major in history and English has required extensive writing and public speaking assignments which would also allow me to as a manager at EFG Corporation.

Thank you again for your time and consideration. I look forward to learning more about the next step in the application process and to possibly working for your organization in the near future.

Sincerely,

Anna Stone

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