Sample Termination Letter for Poor Performance

A business letter uses not only for telling a business cooperation. In working or business field, it uses for everything even when your employee has poor performance. Sometimes, it is not enough with speaking, it needs strong evidence. Thus, in certain condition you may need to write a termination letter for poor performance. You can use this letter as warning or even to terminate the contract or cooperation.

It is important to give a letter to show that you are very serious and will take clear decision from your company. Well, this letter also shows how polite you are even your employee or your business partner has poor performance. Anyway, let see how to make a sample termination letter for poor performance.
  • Head of letter. Well, it depends on your company style. It is okay when you want to have a head letter or not. The important is you giving complete address including name title of you as the writer of letter and the addressed person. Write down the date as well.
  • Salutation. Indeed, you are telling about poor performance but it is a business letter and you have to keep you politeness. You can use salutation like ‘Dear (NAME)’. Of course you have to know the complete name.
  • The body. Paragraph 1: tell that every performance of him/her is outlined and you as the HR Manager can know everything about their performance. Thus, you give strong reason why you send this letter. Paragraph 2: time is important. Your partner or employee may have good performance before but it changes or at the first time, they do poor performance. Tell them what kind of poor performance is. They need strong and clear data or they will see you as a liar and only want to fire them. You can also mention whether it is first warning or last warning. Paragraph 3: tell your final decision. Are you fired them or just giving a warning. Well, still you have to give punishment or sanction.
  • Give them your clear contact thus they can ask you or want to give some explanation.
  • Close the letter. Close the letter politely with salutation. Sign it and give you full name. Sometimes you can also write down your title.

See, it is not complicated letter just to tell of poor their performance. You just need to explain what you have to explain. Anyway, let see this simple example of sample termination letter for poor performance

Sample Termination Letter For Poor Performance Pdf

RABBIT POINT
100 Main St, London, UK NW80QE
HR Manager-Quest Corporation
September 1, 2014
Hiram Jessup
100 Broadway Lane
London UK NW80QE

Dear Mr. Jessup
During your hiring process your performance metrics as a sale professional were outlined very clearly. The process that to be followed in the event, you did not reach your metrics was also clearly outlined. After receiving your third written warning for poor performance we have no option but to terminate your employment.
This process began in June with your semi-annual review when you were informed that your numbers were well below the company’s minimum performance standards for two consecutive months. In July your numbers were still below performance levels and we issued our second written warning. After reviewing your numbers for August we have decided to issue the third written warning and terminate your employment.
Please report to your supervisor immediately to return all company property and go through the exit interview process. Please remember that your company-issued laptop computer must be returned as it was issued to you or we will charge you the cost of repair or replacement.
We wish you the best of luck in your future endeavors. If you have any question please contact me directly at 555-243-2342 or email me at rpoint@email.com.
Sincerely Yours
Brendan E. Point
HR Manager
Quest Corporation

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